Build
Pricing that follows the contract type
Item prices for supplies, rate cards and lump sums for services, measured items for works, each offer with a grand total.
Build
Prepare the bidin the authority's own forms.
Flow, the Tendersight agent, maps requirements to your products, prices the offer and fills the authority's documents, then waits for your approval.
Original forms never modified
Changes wait for approval
Submission files checked for internal notes
Flow drafts the answers, the prices and the filled forms. Your team checks them and signs.
Every answer points to the requirement and the source it relies on. Every change to the offer or a document waits for Approve or Reject.
What a tender response is made of.
Every response is built from the same parts, and each tender arranges them differently.
Requirements and answers
Each technical and qualification requirement needs a compliance status and a written answer.
Product specifications
Technical parameters in the offer must match or exceed what the authority asked for.
Pricing
Item prices for supplies, rate cards for services, bills of quantities for works.
The authority's forms
Declarations, the ESPD, technical and financial offer forms, each in the authority's own template.
Required documents
Certificates, guarantees and CVs listed in the tender file, uploaded and named correctly.
A final check
Unanswered requirements, unpriced lines and missing files, found before submission.
How Flow builds a bid.
One pursuit, from the tender file to files ready for review. Flow drafts, and your team decides what goes in.
Reconnaissance, your proposal, documentation and checkup, with a progress grade that shows how complete the bid is.
Flow maps each requirement to your products and their attributes, and answers with the datasheet and page it relies on.
For supplies, Flow generates quotations, matches products to the requested items and saves prices found on the web with their sources.
Flow fills the authority's Word and Excel forms in the editor and saves a copy marked (filled). The original stays untouched.
Before Flow writes to the financial offer, requirements or documents, it shows what will change. Your team approves or rejects each change.
Build work you can hand to Flow.
Examples of requests from bid writers preparing supplies, services and works offers.
- Requirements
Open the school furniture pursuit and summarise the requirements that still have no answer.
- Mapping
Map the Lot 2 requirements to our desk and chair ranges and list any parameter that does not match.
- Pricing
Create quotations for the unmapped items in Lot 2 and show the best matches.
- Documents
In the active pursuit, list the required documents not yet uploaded.
- Forms
Fill the authority's technical offer form from our answers and save it as a copy.
- Company data
Read our company profile and banking details and flag the empty fields the declarations need.
Pricing and paperwork, prepared by Flow.
Offers for supplies, services and works, bills of quantities and questions to the buyer, each started from a conversation.
A services offer, planned first
For a services tender Flow drafts the plan, from service levels to the rate card, and waits for your approval.
Answers only from the tender and your files
Flow does not invent requirements, prices or dates. Requirements come from the tender documents and answers from your own documents.
Bills of quantities read from the tender file
For works, in-depth analysis extracts the bill of quantities, so your team can import it and price each measured item.
Clarification questions, drafted
Where a specification is unclear, Flow drafts the question with the clause it refers to. Your team sends it.
Where each document's content comes from.
Flow fills documents from your answers, your offer and your company data. Nothing is sent or submitted without your team.
Technical offer form
- Filled from
- Your answers to the requirements
- What Flow does
- Fills the authority's template and saves a (filled) copy
Price schedule
- Filled from
- Financial offer lines and grand total
- What Flow does
- Fills the authority's spreadsheet and recalculates its formulas
Declarations and ESPD
- Filled from
- Company profile, legal representative and banking details
- What Flow does
- Fills the fields and flags the empty ones before you sign
Your own documents
- Filled from
- Your team's templates
- What Flow does
- Creates the document from the template in the bid library
Tender documents
- Filled from
- The notice or a file URL
- What Flow does
- Imports them into the bid library and sorts them into folders
Clarification questions
- Filled from
- The clause in the tender file
- What Flow does
- Drafts the email for your team to send
Bring a tender you are pricing.
In a demo we run Flow on a tender you are working on, with your own products and forms.
Build hands over to Track
Each pursuit you build sits on the Track board with its deadline, value and completion.
Related
Questions about building bids
What does Flow do when building a bid?
Flow reads the tender file, answers requirements from your documents, maps requirements to your products, prepares the pricing and fills the authority's forms as copies. Each important change waits for your approval, and submission stays with your team.
Can Flow fill the contracting authority's own forms?
Yes. Flow fills .docx, .xlsx and .pptx forms in the editor and saves a copy marked (filled). It edits the authority's form rather than recreating it, and the original is never modified.
How does pricing work for supplies, services and works?
Supplies are priced per item, and Flow can generate quotations and match products to the requested items. Services use rate cards and lump sums, and works use the measured items of the bill of quantities. Each offer has a grand total, and changes wait for confirmation.
Where does Flow get company details and product data?
From your company profile, legal representative and banking details, and from the product catalogue built from your CSV files, datasheets and manuals. Flow asks for confirmation before it updates company details.
Does Flow submit the bid?
No. Flow does not submit bids to authority portals or send emails. Files meant for submission are marked external submission and checked for internal-only content before they are saved. Final review and submission stay with your team.
Build your next bid with Flow.
Start free, add your products and ask Flow to map the next tender.