Bid managersA pipeline summary every Monday
A scheduled task reads each active pursuit and reports deadlines, completion and missing documents. Each run keeps its own thread.
Bid managers
Run a full bid pipelinewith Flow on every pursuit.
Flow, the Tendersight agent, reads each tender file, drafts answers, fills the forms and shows what is still open across your pursuits.
Every approval is recorded in the thread
Submission files checked for internal notes
Conversations open to your team, read-only
You keep the strategy and the sign-off. Flow does the reading, drafting and checking in between.
Flow works through the tender files, requirement responses and forms of each pursuit, and reports what is missing. Nothing important changes without your approval.
What lands on a bid manager's desk.
Several tenders at different stages, each with its own deadlines, forms and contributors.
Parallel pursuits
Tenders at different stages, with submission and clarification deadlines that overlap.
Requirement responses
Every requirement answered once, consistently, and traceable to the tender and to your evidence.
The authority's forms
Declarations, price schedules and technical offer templates, each in the authority's own format.
Input from contributors
Technical leads, estimators and legal reviewers each own part of the offer and deliver on different days.
Clarifications
Questions sent before the cut-off, and published answers that change what the offer must contain.
Final review
A last check of every requirement and every file before the offer is signed and uploaded.
One bid, from kick-off to sign-off.
Flow takes the reading, drafting and checking. Each step is visible in the thread, and the workspace keeps the files.
In-depth analysis extracts requirements, required documents, win themes, guardrails and clarification points. It runs in the background while you plan the bid.
Run the Draft a requirement response skill on a section. Flow writes each answer from the tender file and the documents you uploaded, and asks for any input it is missing.
Changes to requirement answers, the offer and documents arrive as confirmation cards. Each approval is recorded in the thread for the whole team to see.
The Review proposal compliance skill checks each requirement against your draft and quotes the tender. Gaps are listed with the page they come from.
The authority's Word and Excel forms are filled as copies. Files marked for external submission are checked for internal notes, such as strategy or competitor comments, before they are saved.
Requests from bid managers.
Examples of work bid managers hand to Flow, from a document check to a full review.
- Documents
Compare the required documents in the catering tender with the files in the pursuit and list the gaps.
- Review
Run the proposal compliance review on the Lot 2 technical offer and list every requirement without an answer.
- Clarifications
Draft clarification questions for the three requirements in the catering tender that contradict each other.
- Schedule
Every Friday at 15:00, list next week's clarification deadlines across all active pursuits.
- Skills
Turn this compliance review into a team skill so anyone can run it on the next bid.
- Research
Search the web for the current minimum wage for cleaning staff in Portugal and list the sources.
The work that repeats on every bid.
Weekly summaries, requests for input, plans for large bids and your own review method. Each one is set up in a conversation.
A plan for bids with many lots
Flow proposes the plan and waits for approval. Side agents can then work on separate lots in parallel.
Your review method, saved as a team skill
Turn a finished conversation into a skill anyone on the team can run. Templates include Review proposal compliance and Assess a tender opportunity.
Requests for input, drafted
Flow drafts the email to a colleague with the open answers and the date you need them. You send it.
The next tenders, from the same thread
Ask for tenders like the ones you are bidding on. Flow searches, filters and saves the search as an alert.
See Flow on the bids you are running now.
In a demo we take one of your live tenders through Flow, from the tender file to the filled forms.
The bid workspace Flow works in.
Pursuit stages, the offer and the people working on it live in Tendersight. Flow reads the same workspace and asks before it changes anything.
Where each pursuit stands
Each pursuit moves through its stages, from reconnaissance to the final checkup, with a progress grade the whole team can see.
The offer, edited together
Colleagues work in the financial offer at the same time and see each other's edits, with the completion progress above the table.
Questions from bid managers
What does Flow do for a bid manager?
Flow reads tender files, drafts requirement responses from your uploaded documents, fills the authority's forms as copies, reviews the offer against the tender and summarises what is open across your pursuits. Strategy, pricing decisions and submission stay with you.
Can Flow report the status of all our bids?
Yes. Ask for the pursuits due in a given period and Flow lists their completion, missing required documents and unanswered requirements. You can also schedule the summary, for example every Monday morning.
Can Flow assign work to people on my team?
No. Flow does not assign tasks. It can split a large job across up to three side agents and draft emails to colleagues for you to send, and teammates can open each other's conversations read-only.
How does Flow review an offer before submission?
The Review proposal compliance skill checks each requirement against your draft and quotes the tender documents. Files marked for external submission are checked for internal notes before they are saved. Flow does not guarantee legal correctness, so the final review stays with your team.
Which document formats does Flow work with?
Flow fills the authority's own Word, Excel and PowerPoint forms and saves a filled copy, leaving the original untouched. It reads scanned PDFs and produces PDF, Word and Excel files.
Your next submission, prepared with Flow.
Start free, open a pursuit and ask Flow what is still missing.