Supply contractsTenders that fit your product range
Describe your range in plain words. Flow chooses the CPV codes, filters by country, value and deadline, and saves the search as an alert.
Supply contracts
Supply tenders, matched to your catalogueand priced line by line.
Flow, the Tendersight agent, extracts the item list from the tender file, matches each item to your products and gets quotations for the rest.
Every quotation lists its sources
Offer lines wait for your approval
Supply tenders from 27 EU countries
Each item on the list is matched, quoted or flagged for your team.
Flow checks your catalogue first and researches prices for the rest. Your team reviews the matches, sets the final prices and approves the offer lines.
What a supply tender asks you to price.
The item list is only the start. Each line comes with a specification, a quantity and terms that change the price.
Long item lists
Lots with dozens or hundreds of items, spread across the technical specification and the authority's price schedule.
Minimum specifications
Attributes each offered product has to meet, including items named by brand with “or equivalent”.
Catalogue coverage
Which items you stock, which you buy in and which you cannot offer at all.
Prices for what you source
Current market prices for items outside your catalogue, with a source someone can check.
The price schedule
Unit prices, quantities and totals entered in the authority's own spreadsheet, lot by lot.
Delivery and warranty terms
Delivery periods, delivery addresses and warranty conditions that belong in the price.
How Flow builds a supply offer.
From the item list to priced offer lines in one conversation. Every step is visible, and the offer changes only when you approve.
In-depth analysis reads the specification, the price schedule and the annexes. It lists the requested products with their quantities, next to the requirements and required documents.
Flow maps the requested attributes to your products and their datasheets. Each match shows the value it relies on and where that value comes from.
For items outside your catalogue, Flow searches the web for current prices and saves the results as quotations, each with its sources.
Catalogue prices and the quotations you choose become financial offer lines with a grand total. Nothing is saved until you approve it.
Flow prepares the offer. Your team decides it.
Flow does the reading, matching and price research. Final prices, equivalents and the submission stay with the people who sign the offer.
Item list
- Flow
- Extracts requested products, quantities and lots from the tender documents
- Your team
- Confirms which lots to bid for
Matching
- Flow
- Maps requested attributes to your catalogue products and shows the source values
- Your team
- Accepts matches and decides on equivalents
Prices
- Flow
- Generates quotations from web research, each with its sources
- Your team
- Chooses quotations and sets the final unit prices
Price schedule
- Flow
- Fills the authority's spreadsheet and saves a copy marked (filled)
- Your team
- Checks the totals before the offer is signed
Submission
- Flow
- Checks files meant for submission for internal-only content
- Your team
- Signs and submits on the authority's portal
The recurring work around every supply bid.
New notices, open offers, filled forms and multi-lot frameworks. Each one starts with a request to Flow.
A weekly check on open offers
Every Monday, Flow lists the supply pursuits due in the next 14 days and the items that still have no price.
A catalogue built from your own files
Flow creates products and their attributes from CSV exports, datasheets and user manuals, so matching starts from your data.
The authority's forms, filled
Flow completes the price schedule and technical forms in the authority's own files and saves filled copies. The originals stay untouched.
Framework agreements with many lots
Flow writes a plan for the whole offer, hands price research to side agents and starts once you approve.
Bring a supply tender and your product list.
In a demo, Flow matches the item list of a live tender to your catalogue while your team follows each step.
What supply teams ask Flow to do.
Examples of requests from distributors, resellers and manufacturers bidding on supply contracts.
- Search
Find open tenders for office furniture in Austria and Slovenia with an estimated value between 100,000 and 500,000 EUR.
- Matching
Map the Lot 2 requirements to our products and list every item where an attribute is not met.
- Quotations
Create quotations for the unmapped items in the cleaning products tender and show the best matches.
- Research
Search the web for current prices of A3 colour laser printers and list the sources.
- Schedule
Every weekday at 07:30, find new notices for CPV 30192000 in Germany and the Netherlands and summarise the relevant ones.
- Documents
Fill the authority's price schedule for Lot 2 with the approved quotations.
CPV codes for supply contracts.
Supplies sit in CPV divisions 03 to 44 and 48. Start an alert with any code below, or describe your range and let Flow choose the codes.
- 30192000Office supplies
- 30200000Computer equipment and supplies
- 39100000Furniture
- 39800000Cleaning and polishing products
- 18100000Occupational clothing, special workwear and accessories
- 31500000Lighting equipment and electric lamps
- 34100000Motor vehicles
- 15000000Food, beverages, tobacco and related products
Questions about supply tenders
How does Flow find supply tenders for our products?
Describe what you sell or give the CPV codes. Flow searches public tenders from 27 EU countries by CPV code, country, contracting authority, estimated value and deadline, then saves the search as an alert or runs it on a schedule.
What does Flow match the requested items against?
Your product catalogue. Flow builds it from CSV files, datasheets and user manuals, then maps the attributes each tender requests to your products. Matches rely on the attribute values in your data, not on a product name or a CPV code.
What happens to items we do not stock?
Flow generates quotations for them. It searches the web for current market prices, saves the results as quotations with their sources and shows the best matches. Your team chooses which quotation to apply.
Can Flow fill the authority's price schedule?
Yes. Flow fills the authority's own Excel and Word forms and saves a copy marked (filled), leaving the original file unchanged. Changes to the financial offer wait for your confirmation.
Does Flow submit the offer?
No. Flow prepares the offer lines and documents and checks files meant for submission for internal-only content. Final prices, the last review and submission on the authority's portal stay with your team.
Start with one item list.
Create a free account, add your product catalogue and ask Flow to match a live supply tender.